Who is responsible?
First Century Limited is the prospective employer and data controller for your application. The Blue Group Limited hosts and administers applications on its behalf as part of its management services.
What information is used and why?
We use the contact details, application answers, CV and recruitment correspondence you provide to assess your suitability, communicate with you and arrange interviews.
The lawful basis for assessing and progressing your application is taking steps at your request before entering into an employment contract. We also retain necessary recruitment records for our legitimate interests in reviewing recruitment decisions and dealing with queries or legal claims. Where applicable, information is processed to meet legal obligations, such as right-to-work checks.
Who can access your information?
Your application, including any CV, is shared with First Century Limited’s staff involved in recruitment. Authorised Blue Group staff and service providers supporting the application system may also process it where needed to provide those services.
Application hosting and email providers
The Blue Group Limited uses Odoo to host and process this application form and Google Workspace to handle application emails and recruitment correspondence on First Century Limited’s behalf. Your application details and any CV you upload pass through these services. The providers process this information under data-protection terms governing their services.
Processing outside the United Kingdom
Odoo and Google operate international services. Hosting, backups and support may involve processing your information outside the United Kingdom; information is not necessarily kept only in the UK.
International transfers are covered by UK adequacy regulations where applicable. Where a transfer is not covered by those regulations, appropriate safeguards, such as approved contractual clauses, are used to protect your information.
Further information is available in Odoo’s privacy information (opens in a new tab) and Google’s data-processing terms (opens in a new tab). To ask which safeguards apply to your application or obtain a copy, use our contact form, entering “First Century recruitment privacy” as the subject.
How long is it kept?
Unsuccessful applications and associated recruitment records are retained for six months after the recruitment process closes, then securely deleted. Relevant records may be retained longer where necessary to meet a legal obligation or deal with an ongoing complaint or legal claim.
If you are appointed, information necessary for your employment becomes part of First Century Limited’s employment records and is covered by its employee privacy information. Other recruitment material is deleted after the six-month period.
We will not retain your CV for future vacancies without separately explaining and agreeing that arrangement with you.
Your rights and complaints
Depending on the circumstances, you may request access, correction, deletion, restriction or portability of your information, and object to processing based on legitimate interests.
Use our contact form, entering “First Century recruitment privacy” as the subject. The Blue Group Limited will coordinate your request with First Century Limited.
Data protection complaints will be acknowledged within 30 days, investigated without undue delay, and followed by progress updates and an explanation of the outcome. You may also complain to the Information Commissioner’s Office.